Most firms in this space will not put a number on a page, which wastes everyone's time. Here is ours, what is inside it, what is not, what grants can take off it, and how to think about whether it pays back. If the number is wrong for your agency, you will know in about ninety seconds instead of after three calls. For what the money actually buys, in sequence, read our practical guide to AI for insurance agencies.
What does AI training for an insurance agency cost?
Our training engagement is $25K, delivered on-site, with ongoing access to the Integrated AI Learning Hub. State incumbent-worker training grants can often reimburse employers 50 to 90 percent of training costs, but they generally must be applied for before training starts. The recurring partnership afterward is optional and starts at $2,500 a month.
That is one number for one engagement, not a per-seat license. A five-person team and a fifteen-person team are scoped differently in practice, but the engagement is priced as a piece of work rather than a headcount multiplier, because the effort sits in building the projects and running the training, not in how many chairs are in the room.
What is included in the engagement fee?
Discovery over your real workflows, an AI Governance Policy written and signed, working Claude Projects built in your own templates, on-site hands-on training on live client files, a credential for the team, a library of prompts and projects the agency owns outright, and ongoing access to the Integrated AI Learning Hub.
- Discovery. We walk your actual week with the people doing the work and surface the workflows worth building.
- Governance. The policy is written and signed before anything is built, and it is HIPAA-aware where the work requires it.
- The build. Our team builds the working projects. This is the largest share of the effort and the part that makes the training land.
- The training. On-site, hands-on, on live client files.
- What you keep. The projects, the prompts, the policy, the credential, and Hub access.
The full engagement is described on the Insurance AI Training page, and what happens after it is covered in training is the foundation.
What is not included?
Two things. Your AI tool subscriptions, which you buy directly and own, and your team's time. Budget a few hours of discovery access to the people doing the work, plus the training days themselves.
The time cost is the one that gets underestimated, so it is worth saying plainly. Discovery only works if we get the account managers and producers who actually run the work, not a manager describing it secondhand. And the training days need to be real days. An agency that books training and then lets people drift in and out of the room gets a worse result, and we would rather move the date than run it that way.
Can grants cover most of it?
Often, yes. State incumbent-worker training grant programs are designed to reimburse employers for training existing staff, commonly at 50 to 90 percent of eligible cost. The catch is the sequence: they generally must be applied for before training starts.
That single rule decides whether this is a $25K decision or something much smaller, so it is worth resolving early rather than late. Our guide to state training grants covers how the programs work, what they usually ask for, and how to find your state's version. On a discovery call we will flag whether it looks applicable in your state, though the application itself is yours to run with your state agency.
How quickly does it pay back?
In one documented engagement, a five-person benefits team recovered 7 to 13 hours per week, roughly $32.5K in annualized capacity conservatively, with Phase 1 payback in under 9 weeks. That is one real engagement, not a model, and results vary with team size and how much template-driven work you have.
Two honest caveats on that number. It is a single engagement, so treat it as an existence proof rather than an average. And recovered hours only turn into money if they go somewhere: more clients served, work that used to get skipped, or capacity you would otherwise have hired for. An agency that recovers ten hours a week and lets them evaporate has bought nothing.
The arithmetic that matters is your own. Take the hours your team spends on carrier comparisons, booklets, reconciliation, and open enrollment communications in a normal month, and ask what a meaningful cut of that is worth at a loaded hourly rate. We publish the before-and-after times we have measured in the five use cases every agency builds in week one so you can run that math before you talk to us.
What does it cost to keep going?
Nothing, if you do not want to. Everything your team builds is yours to keep and run. If you want new projects built and ongoing support, the recurring partnership starts at $2,500 a month.
Most agencies decide this after training rather than before, which is the right time. The details are on the recurring partnership page.
